Event Partner Application Page | The Phoenix Clubhouse

Event Partner Application

Bands Members, Promoters, and Instructors interested in partnering with The Phoenix Clubhouse

Event Partner Name *

First

Last

EP's Band/Company/Act Name (if applicable)

Are you a local performer/producer/instructor/etc? *

YES, I live in Southern Oregon and will be able to carry out the local promotion duties and other EP responsibilities.
NO, I will be touring/travelling through Southern Oregon.

The person who applies for an Event Partnership must live or work in Southern Oregon. If you are on tour you can apply for a Public Event Rental or reach out to a local act, performer or producer and ask them to apply for the event partner program.

Will you be performing at this event? *

If you are not performing at the event you must include a local act or performer on the proposed lineup or entertainment schedule.

Email *

Phone Number *

Mailing Address *

City *

State/Zip *

Proposed Date of the Event *

Live Music/Performance Events will only be approved on weekend dates (Fri/Sat/Sun)

Proposed Event Time (venue access from ____-____ ) *

The EP and all performers must arrive at least 1 hour before doors open to the public for load in and sound check.

Proposed Lineup/Entertainment Schedule *

You must include the Stage Name/ Set Length & Performance Type of each act.

Who will be the host/emcee during the event? *

First

Last

Must introduce acts and make announcements during the event. This person will be representing the performers and the venue and must do so in a professional and friendly way. (DJ is required to fulfill this role at all Hip Hop events)

Proposed ticket cost/ admission charge? *

$10 minimum for weekend EP events/ $5 minimum for weekday EP events

Would you like Pre-sale Tickets/Registration to be available for this event? *

Yes, I want to design and print hard copy tickets to sell before the event.
Yes I want to have digital tickets available to purchase online at phoenixclubhouse.com
No, I want tickets to be sold at the door only.

Free events will not be considered for an Event Partnership.

Proposed age limit for this event: *

All Ages
21+ Only
18+ Over

Typically we only approve events that are all ages and do not have alcohol available for the Event Partner program. If you would like to host an event that has alcohol available or is more appropriate for adult audiences you can apply for a Public Rental or contact us to discuss the likelihood of being approved before submitting an EP application.

Would you like to have alcohol available during this event? *

No
Yes
I have no preference

1st Act Details (Opener): *

ACT INFO: name / set length / performance type / website & social media links INDIVIDUAL INFO: Name (First & Last) & Instrument of each performer in the act.

2nd Act Details:

ACT INFO: name / set length / performance type / website & social media links INDIVIDUAL INFO: Name (First & Last) & Instrument of each performer in the act.

3rd Act Details:

ACT INFO: name / set length / performance type / website & social media links INDIVIDUAL INFO: Name (First & Last) & Instrument of each performer in the act.

4th Act Details:

ACT INFO: name / set length / performance type / website & social media links INDIVIDUAL INFO: Name (First & Last) & Instrument of each performer in the act.

Will you or any of the performers have merchandise available at the event? *

YES ~ merchandise will be for sale during the event.
YES ~ merchandise will be given away during the event.
NO ~ none of the bands will have merchandise on-site.

Each act will receive 100% of the money collected from any merchandise sales and is entirely responsible for managing their own inventory and sales.

Use this section for extra event/band/act info. and to add any other relevant information that is not already included on the application.

ELECTRONIC SIGNATURE: *

Type your first & last name

I agree to wait until my event partner application is approved and the public event fee has been paid before doing any advertising or promotions.

I agree to abide by all of the Venue Rules & Conditions of Use.

Any violation of the rules & conditions will result in a $100 space/equipment misuse fee per occurrence.

I agree to pay the entire cost of any repairs or replacement costs plus any additional fees, penalties or fines that are accrued during my rental time.

I agree to save a credit card on file, and authorize The Phoenix Clubhouse to automatically charge the card on file for any additional fees or damages incurred during or leading up to the event.

I agree to fulfill all the Duties, Responsibilities & Expectations of Partnership and ensure that all the Performer Expectations are met.

I provided a copy of the Rules & Conditions and Performer Expectations to each act on the lineup.

All acts/performers must agree to follow these rules and expectations before you include them on your event proposal.

I agree to pay a $20 change fee for each change approved after promotions have started.

If the EP can no longer offer all the details submitted on the approved application and the requested changes are denied, the event is subject to immediate cancellation.

If my approved event is cancelled for any reason, I agree to pay the $100 public event cancellation fee.

This event includes 100% original content only and all the performing artists on the lineup have the right to perform all of the scheduled material publicly.

The Phoenix Clubhouse reserves the right to take photos and videos during any public event and use them for our own promotional purposes. *

I have notified each act/individual performer that pictures and videos may be taken during their set.

These pictures and videos may be available online immediately or posted sometime after the event. If an individual act or performer does not want pictures or videos taken during their set, you must inform The Phoenix Clubhouse on your initial application before your event is approved.

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