Public Rental Application | The Phoenix Clubhouse

PUBLIC EVENTS = Promoted to the general public. Charge a cover to attend, or includes sales of some kind.

Ex: Art/Dance Class, Concerts, Direct Marketing Event.

PUBLIC RENTAL APPLICATION

Events that charge an admission of some kind or are advertised to the general public in any way are considered public events at The Phoenix Clubhouse. All event details must be finalized and approved before any public events are advertised or promoted online.

Name (Person Responsible for Rental) *

First

Last

Must be at least 18 years old and remain on-site during the entire event.

Company Name (if applicable)

Email *

Phone *

(xxx)xxx-xxxx

Mailing Address *

City *

State *

Zip Code *

Event Title *

Event Type *

Class/ Lecture/ Sales Event/ Meeting/ Rock Music/ Hip Hop/ Reggae/ Etc.

Complete Lineup/Schedule *

Include the name, set length and performance type for each act as well as the order and time that they will be performing at the event.

Who will be responsible for Hosting/Making Announcements at the event? *

First

Last

Must introduce acts and make announcements during the event. This person will be representing the performers and the venue and will need to do so in a professional and friendly way. (DJ/Host is required at all Hip Hop events)

Will the host/emcee also be performing at the event? *

Additional Information/Event Description *

Please use this section to include any and all information that is not already being collected on the application. Examples include: website links for instructors, bands, and companies associated with the event and other important information that may be unique to your event.

Rental Date *

(MM/DD/YYYY)

Rental Start Time *

____:____am/pm This is the earliest time that you or any of the approved performers will be able to arrive at the venue for set up, load in and sound check.

Doors Open to the Public/ Event Start Time *

____:____am/pm This time will be promoted to the public and is the time that attendees can begin arriving. Sound check for the first act should be completed by this time and background music should be playing as the guests arrive.

Music/Performance Start Time *

____:____am/pm This is when the first act/performer is scheduled to begin. Typically not more than 30 minutes after doors open.

Event End Time *

____:____am/pm This time will be promoted to the public and is when the last act/performer is scheduled to end their set. Public access to the venue will end at this time and breakdown/cleanup will begin.

Rental End Time *

____:____am/pm At this time the space should be completely clean, empty, and ready for walk-though. Additional fees will be charged if breakdown/cleanup is not completed by this time.

Age Requirements for Attendees *

All Ages
18+ Only
21+ Only

Will you have Food or Drinks available at your event? *

A $15.00 garbage fee will be charged for events that have outside food and beverages available.

Will Alcohol be served at your event? *

If Yes you MUST 1) Be 21 years or older 2) Your event must be 21+ only 3) Obtain a Temporary Sales License(TSL) from the OLCC and submit a copy to The Phoenix Clubhouse BEFORE your event 4) Provide a Door/Security person at all times

Who will be responsible for managing the door/security? *

First

Last

Must be at least 18 years old, remain on-site during the entire event and maintain occupancy at 49 people or less. If alcohol will be served at your event than the person managing security must remain outside the front doors at all times to check IDs and prevent minors from entering.

Will Pre-sale Tickets/Registration be available for this event? *

Yes, I will have printed hard copy tickets available to purchase.
Yes I will have digital tickets available to purchase online.
No, tickets will be sold at the door only.
No, this is a free event.

How much will the cover charge be to attend this event?

$_____pre-sale tickets/ $_____tickets at the door

Desired Rate/Rental Package *

Current pricing and package details available on our Rate & Package information page at phoenixclubhouse.com

Desired # of Chairs ~ black cushioned ($2.50/each)

39 available

Desired # of Large Round Tables ($5/each)

4 available

Desired # of Small Round Tables ($5/each)

2 available

Desired # of Assorted Tables ($5/each)

3 available

Desired # of Square Bistro Tables ($5/each)

4 available

ELECTRONIC SIGNATURE *

Type your First & Last Name

I have read and agree to abide by all of the Venue Rules & Conditions of Use.

You must provide a copy of the Venue Rules & Conditions of Use and Performer Expectations to each act on the lineup. By choosing to participate in this event they must agree to follow these rules and expectations before you submit an application.

I have read and agree to abide by all of the Public Event Standards and ensure that the Performer Expectations are met.

I agree to pay the entire cost of any repairs or replacement costs plus any additional fees, penalties or fines that are accrued during my rental time.

Any violation of the rules & conditions will result in a $100 space/equipment misuse fee per occurrence.

I agree to save a credit card on file, and authorize The Phoenix Clubhouse to automatically charge the card on file for any additional fees or damages incurred during or leading up to my public rental.

I agree to pay a $20 change fee for each change approved after promotions have started.

I agree to pay the $100 public event cancellation fee if my event is cancelled for any reason.

This event includes 100% original content only and all the performing artists on the lineup have the right to perform all of the material publicly. *

The Phoenix Clubhouse reserves the right to advertise/promote all public events on our website, social media accounts and in person during other public events. *

I agree to send complete and accurate event information to The Phoenix Clubhouse to be used for promotions.

Please send all promotion material to thephoenixoregon@gmail.com

The Phoenix Clubhouse reserves the right to take photos and videos during any public event and use them for our own promotional purposes. *

I have notified each act/individual performer that pictures and videos may be taken during their set.

These pictures and videos may be available online immediately or posted sometime after the event. If an individual act or performer does not want pictures or videos taken during their set, you must inform The Phoenix Clubhouse on your initial application before your event is approved.

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